What personal data we collect and why we collect it
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms
Personal nformation submitted by contact form is not stored our website database. It is sent by email to Nicholas Embleton and will be used for the purposes of responding to the contact form message.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select "Remember Me", your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
User registration
This website has protected content that is visible only to members ('Users'). It is necessary to register as a user to view this content. We require your full name, email and place of work
- New users are automatically added to Mailchimp list on registration, as part of the Terms of Service.
- Users automatically added as users on this WordPress website: Subscribers level.
- Un-subscribe form allows user to unsubscribe from our Mailchimp list at any point, while remaining a user on the website.
- Users can delete themselves as Users via the website. This deletes their details from the website database. User deletion automatically unsubscribes the User from the Mailchimp audience. They remain on the Mailchimp system and can resubscribe.
Who we share your data with
We use the e-marketing service Mailchimp which is signed up to the E.U.- U.S Privacy Shield Frameworks. More information on these can be found here: https://www.privacyshield.gov/welcome
Personal information that you publish on our website or submit for publication on our website may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others.
You expressly agree to the transfers of personal information described in this Section 4.
How long we retain your data
This Section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
We will retain your personal data as follows:
(a) Names and email addresses for the purpose of sending out e-newsletters.
(b) Names, email addresses and locations gathered for events through our website (or external ticket providers such as Eventbrite or Brown Paper Tickets which we occasionally use) will be anonymised and retained for a maximum period of three years for impact evaluation purposes.
Notwithstanding the other provisions of this Section 5, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
Requests to delete personal data will be subject to any applicable legal and ethical reporting or document filing or retention obligations imposed on us.
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Retaining and deleting personal data
This Section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
We will retain your personal data as follows:
(a) Names and email addresses for the purpose of sending out e-newsletters.
(b) Names, email addresses and locations gathered for events through our website (or external ticket providers such as Eventbrite or Brown Paper Tickets which we occasionally use) will be anonymised and retained for a maximum period of three years for impact evaluation purposes.
Notwithstanding the other provisions of this Section 5, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
Requests to delete personal data will be subject to any applicable legal and ethical reporting or document filing or retention obligations imposed on us.
Security of personal information
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
We will store all the personal information you provide on our, and where applicable our supplier’s, secure (password- and firewall-protected) servers. This may include data storage services provided in the Cloud.
You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
Amendments
We may update this policy from time to time by publishing a new version on our website.
You should check this page occasionally to ensure you are happy with any changes to this policy.
We may notify you of changes to this policy by email.
Your rights / access to your information and correction
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email info@neonatalnutritionnetwork.org
The provision of such information will be subject to the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).
We may withhold personal information that you request to the extent permitted by law.
You may instruct us at any time not to process your personal information for marketing purposes (our newsletter and other email communications.)
In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.
Please let us know if the personal information that we hold about you needs to be corrected or updated.
Third party websites
Our website includes hyperlinks to, and details of, third party websites.
We have no control over, and are not responsible for, the privacy policies and practices of third parties.
This privacy policy only governs our website and we are not responsible for the privacy policies that govern third party websites even where we have provided links to them. If you use any link on our website we recommend you read the privacy policy of that website before sharing any personal or financial data.
We operate a number of social media pages including Facebook, Twitter and Instagram. Although this policy covers how we will use any data collected from those pages, it does not cover how the providers of social media websites will use your information. Please ensure you read the privacy policy of the social media website before sharing data and make use of the privacy settings and reporting mechanisms to control how your data is used.
Cookies
Google Analytics uses Cookies as part of their product. Information on Google Analytics’ privacy policy is here http://policies.google.com/privacy?hl=en
This website uses cookies to better the users experience while visiting the website. Where applicable this website uses a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer / device. This complies with recent legislation requirements for websites to obtain explicit consent from users before leaving behind or reading files such as cookies on a user’s computer / device.
Our details
This website is owned and operated by Nicholas Embleton, Newcastle University.
Our website address is: neonatalnutritionnetwork.org.
Address: Newcastle Neonatal Service
Ward 35 Royal Victoria Infirmary
Newcastle upon Tyne
NE1 4LP.
You can contact us:
(a) by post, to the postal address given above;
(b) by email – info@neonatalnutritionnetwork.org
One.com is the company that we use to host our website. Their privacy policy can be read here https://www.one.com/en/info/privacy-policy
MailChimp is the service we use to send out regular newsletters and e-communications. Their privacy policy can be read here https://mailchimp.com/legal/privacy/
Eventbrite is a service we sometimes use to sell tickets and manage events with a fixed capacity. Their privacy policy can be read here https://www.eventbrite.co.uk/support/articles/en_US/Troubleshooting/eventbrite-privacy-policy?lg=en_GB
Google Analytics is the service we use to analyse the traffic to and user behaviour whilst visiting our website. Their privacy policy can be read here http://policies.google.com/privacy?hl=en
Complaints
If you wish to make a complaint about us or the treatment of your data, please contact us in the first instance using the contact details above.